Walk into a traditional conference room and you may find a familiar collection of cables, adapters, dongles, and connection panels spread across the table. Someone needs an HDMI adapter. Someone else can’t find the right USB cable. A guest is trying to figure out how to share a presentation.
For today’s corporate meeting spaces, it doesn’t have to be this complicated.
Crestron AirMedia® provides a wireless presentation and conferencing solution that helps organizations create cleaner, more flexible meeting spaces. Instead of relying on a collection of physical cables, AirMedia allows users to connect, present, and collaborate from their devices while making it easier for organizations to support modern BYOD meeting environments.
At Pro AV Systems, we take wireless presentation technology a step further by engineering it into the complete conference room environment. Our team can design, install, configure, program, and commission AirMedia solutions so they work seamlessly with the displays, cameras, microphones, speakers, and control systems throughout the room.
A Better Way to Share Content
Sharing content should be one of the simplest parts of a meeting.
With wireless presentation, employees can share content from their laptops or mobile devices without searching for the correct cable or adapter. AirMedia is designed to support wireless content sharing and conferencing, giving users greater flexibility when they enter a meeting room.
This can be particularly valuable in corporate environments where employees regularly move between conference rooms, work from different offices, or collaborate with clients and outside partners.
Instead of designing every meeting around a physical connection, organizations can give users a more flexible way to connect.
Designed for Modern BYOD Meeting Spaces
Bring Your Own Device (BYOD) has become a standard part of the corporate workplace.
Employees may use different laptops, operating systems, and collaboration platforms throughout the day. Clients and visitors may also arrive with their own devices and need to present content during a meeting.
AirMedia can help organizations accommodate these different scenarios while maintaining a professional, consistent room experience.
At Pro AV Systems, we can incorporate AirMedia into a larger BYOD strategy based on how your employees and guests actually use your meeting spaces. Our engineers consider the room’s size, display configuration, conferencing requirements, connectivity, and user experience before determining how wireless presentation should be integrated.
More Than Wireless Screen Sharing
Wireless presentation doesn’t have to be limited to sharing a PowerPoint presentation.
Modern collaboration spaces may require users to share documents, websites, videos, spreadsheets, applications, or other content during meetings. In a hybrid meeting, that content also needs to be visible to participants joining remotely.
AirMedia can become part of a broader collaboration environment where wireless presentation, video conferencing, and room AV work together.
For example, a corporate conference room could allow an employee to wirelessly share content to the room display while remote participants join through Microsoft Teams or Zoom. The room’s cameras, microphones, speakers, and displays continue to provide the professional meeting experience participants expect.
The key is making sure all of these systems are properly integrated.
Why Professional AV Integration Matters
Wireless presentation technology is only one component of a corporate meeting room.
A wireless system can’t compensate for a poorly positioned display, inadequate microphone coverage, poor acoustics, or a camera that doesn’t properly capture everyone around the table.
That’s why Pro AV Systems approaches every conference room as a complete AV environment.
Our engineers evaluate the entire space and determine how AirMedia should work alongside the rest of the room technology. We consider everything from display size and placement to network connectivity, audio coverage, camera views, control interfaces, and user workflow.
The result is a meeting room designed around the people using it, not simply a collection of individual products.
A Cleaner Conference Room Experience
One of the most obvious benefits of wireless presentation is the reduction of cable clutter.
Removing unnecessary cables from the conference table can create a cleaner, more professional environment. It also eliminates some of the confusion that comes with determining which cable connects to which device.
For executive boardrooms and client-facing meeting spaces, this can make a significant difference in the overall appearance of the room.
For everyday conference rooms, it can simply make meetings easier.
Employees can enter the room, connect their device, and begin collaborating without spending the first several minutes troubleshooting connections.
Helping IT Teams Support Flexible Workspaces
Wireless presentation can also help reduce some of the everyday support challenges associated with conference room connectivity.
Instead of maintaining a collection of adapters for different laptops and devices, organizations can provide a standardized wireless presentation experience across their meeting spaces.
When deployed as part of a properly designed AV system, AirMedia can also be incorporated into the organization’s broader approach to device management and room support.
At Pro AV Systems, we can help organizations standardize their AV environments across multiple conference rooms and locations. This can make it easier for employees to move between rooms while giving IT teams a more consistent technology environment to support.
Installation and Engineering by Pro AV Systems
Getting the most from a wireless presentation system starts with proper design.
Before installation, our Pro AV Systems engineers evaluate the space and determine the best way to integrate AirMedia with the existing or planned AV system.
Our team can handle:
- AV system design and engineering
- AirMedia installation and configuration
- Display integration
- Network and connectivity coordination
- BYOD system design
- Camera, microphone, and speaker integration
- Crestron control programming
- Microsoft Teams and Zoom integration
- Rack and equipment installation
- System testing
- End-user training
- Commissioning and final system verification
This allows one team to manage the project from initial design through final implementation.
Commissioning: Making Sure Everything Works Together
Installing the equipment is only part of the process.
Before a conference room is ready for everyday use, our commissioning team tests the system to make sure each component performs as intended.
We can verify wireless presentation, display switching, audio performance, camera operation, conferencing functionality, control interfaces, and other room features.
We also test the system from the perspective of the person actually using the room.
- Can an employee connect easily?
- Can a guest share content?
- Can remote participants see and hear the meeting clearly?
- Can the room transition between different meeting scenarios without unnecessary steps?
These are the details that can make the difference between a conference room employees avoid and one they actually enjoy using.
Supporting Your AV System After Installation
A corporate AV system doesn’t stop evolving when installation is complete.
Organizations add employees, move offices, update collaboration platforms, and change the way their teams work. Your conference rooms need to keep up.
Pro AV Systems provides ongoing service and support to help organizations maintain their AV environments after installation. Whether you need troubleshooting, system updates, additional meeting rooms, or technology upgrades, our team can continue supporting the system we helped design and install.
Wireless Presentation for the Modern Corporate Workplace
Corporate meeting rooms should make collaboration easier, not add another technical hurdle to the meeting.
Crestron AirMedia provides a flexible way to bring wireless presentation and conferencing into modern corporate environments while reducing cable clutter and simplifying the user experience.
But the technology works best when it is part of a thoughtfully engineered AV system.
At Pro AV Systems, our engineers, installers, programmers, and commissioning professionals can help you design a complete meeting environment around AirMedia and the way your organization works.
From a single conference room to a standardized AV solution across multiple offices, we can help you create meeting spaces that are cleaner, easier to use, and built for today’s hybrid workplace.
Ready to eliminate cable clutter from your conference rooms? Contact Pro AV Systems to discuss your next corporate AV project.
